WORD PROCESSING I

Word processing is the phrase used to describe using a computer to create, edit and print documents. It is also the creation, input, editing and production of a document with a computerized device.

A word processing package enables you to type in and manipulate text.  It helps you to enter, store, format, copy and print text.  It is software that turns the computer into a sophisticated typewriter.

The word processing software allows you to determine how you want the finished page to look i.e. page size, line, width, margin etc.  Once you are satisfied that everything looks all right, you can print out any number of copies on paper.

Basic Features of Word Processing

1. Text Editing
   • Text can be typed, inserted, and deleted.
2. Word Wrap
   • Automatically moves text to the next line when the current line is full.
3. Creating Documents
   • Allows users to create, save, and manage documents.
4. Formatting Options
   • Text can be centered between left and right margins.
5. Headers and Footers
   • Add and customize headers and footers for documents.
6. Page Numbering
   • Insert and format page numbers in documents.

7. Font Customization
   • Change font type, size, style (bold, italic, underline), and color.
8. Paragraph Formatting
   • Adjust line spacing, indentation, and alignment (left, center, right, justify).
9. Copy, Cut, and Paste
   • Move or duplicate text and other elements within the document.
10. Spell Check and Grammar Tools
    • Automatically identify and correct spelling and grammatical errors.
11. Search and Replace
    • Quickly locate specific text and replace it with new content.
12. Tables and Lists
    • Create tables and organize data; format bulleted and numbered lists.
13. Graphics and Multimedia Integration
    • Insert images, charts, and other media into documents.
14. Templates
    • Use predefined document formats for letters, resumes, reports, etc.
15. Printing Options
    • Customize print settings, such as orientation, margins, and paper size.
16. Collaboration Tools
    • Track changes, add comments, and collaborate with others on shared documents.

These features make word processing tools versatile and efficient for various documentation needs.

Functions include layout setting, copy, move, search and replace text can be copied or moved within the document and any occurrence of text can be replaced with another block of text.

Uses of Word Processing

1. Allows saving of work for future purposes.
2. Provides many handy features, such as borders, text layout, and formatting tools.
3. Offers a variety of professional-quality document templates.
4. Makes it easy to detect and correct mistakes.
5. Includes tools for correcting spelling and grammar.
6. Enables the insertion of elements from other software, such as illustrations and photographs.
7. Supports the creation of tables and charts for data representation.
8. Facilitates collaboration by allowing multiple users to edit a document simultaneously.
9. Enables customization of fonts, styles, and colors to enhance document presentation.
10. Provides tools for merging data, such as creating personalized letters or labels through mail merge.
11. Allows conversion of documents into various formats, such as PDF for easy sharing.
12. Supports hyperlinks and cross-referencing for creating dynamic documents.
13. Offers automation features, such as macros, to perform repetitive tasks efficiently.
14. Includes options for tracking changes and reviewing documents collaboratively.
15. Simplifies printing and sharing of documents directly from the software.

GENERAL EVALUATION

1. What do you understand by text editing?
2. Explain header and footer.
3. State uses of word processing.
4. Mention three basic functions of word processing.

WEEKEND ASSIGNMENT

1. A phrase that is used to describe using a computer to create, edit and print documents is known as __ A. word processor B. word processing C. ms-word D. corelprocessing
2. ___ enables you to manipulate texts. A. Processing B. word processor C. Ms-Corel
3. Corel
4. Word processing packages come with these features except……A. borders B. margins
5. templates D. images
6. All of these is an advantage of Word processing except…… easy to detect errors. B. it allows professional works. C. documents are not safe. D. none
7. Features of word processing include all except………..A. copy B. page Numbering C. imaging Text D. margin alignment.

THEORY

1. What is the difference between a text editor and a notepad?
2. List THREE basic functions of a word processing.

 

See also.

COMPUTER MANAGEMENT ETHICS

Maintenance of Computer

Operational Tools

GRAPHICS | CorelDraw

WEB DESIGN PACKAGE III